Ever wondered how top leaders stay in touch with their teams while on the road? In this article, insights from CEOs and founders reveal practical strategies for maintaining office connections during business trips. The discussion opens with the importance of structured daily check-ins and concludes with the benefits of sticking to a simple routine, covering a total of four expert recommendations. Discover how these professionals ensure seamless communication and productivity no matter where they are.
- Use Structured Daily Check-Ins
- Rely on Daily Check-In System
- Leverage Reliable Communication Tools
- Stick to a Simple Routine
Use Structured Daily Check-Ins
When I’m traveling for business, one effective way I stay connected with the office is by using a structured daily check-in through video calls and project management tools. We rely on Slack and Asana to keep everyone in sync, and I find that a quick video call each morning keeps our team’s momentum strong, regardless of where I am. These check-ins give everyone a chance to raise any pressing questions or concerns and align on the day’s priorities. It also helps me to get a sense of ongoing project flow, even when I’m in a different time zone.
Beyond the structured check-ins, I keep our lines of communication open with Slack for more immediate updates. I set notifications for specific projects or team members, so I’m looped in only on the essentials without constant interruptions. This allows me to be present with clients or at events, knowing I’ll be alerted if something critical comes up.
Another tip I’ve found helpful is preparing my travel calendar to reflect my availability in local time zones, so my team knows exactly when I’m reachable. By setting clear expectations for when I’ll be available, it keeps everyone aligned and minimizes delays.
Darryl Stevens
CEO, Digitech Web Design
Rely on Daily Check-In System
I rely on a daily check-in system that keeps communication simple and efficient. Every morning, I send a quick email or voice note outlining priorities, updates, and any decisions that need input, then I ask the team to do the same. This keeps everyone aligned without constant back-and-forth. I also use a shared task management tool so I can track progress in real-time without micromanaging. The key is setting clear expectations before I leave when the team knows what success looks like, I can stay connected without feeling tethered.
Blake Beesley
Operations and Technology Manager, Pacific Plumbing Systems
Leverage Reliable Communication Tools
Staying connected with the office while travelling for business is essential for maintaining productivity and ensuring smooth communication. One effective method is to leverage technology, specifically reliable communication tools. Utilizing apps like Slack or Microsoft Teams allows instant messaging and video calls, making it easy to stay in touch with colleagues regardless of location. Cloud storage solutions such as Google Drive enable access to essential documents from any device, ensuring you have what you need at your fingertips.
To enhance connectivity, consider using a portable Wi-Fi hotspot. This device provides secure internet access anywhere, eliminating the hassle of unreliable hotel Wi-Fi or expensive roaming charges. It’s also wise to download essential files and documents for offline access, ensuring that you can continue working even without a stable internet connection. By embracing these strategies, you can effectively manage your responsibilities and stay engaged with your team while on the road.
Sheraz Ali
Founder & CEO, HARO Links Builder
Stick to a Simple Routine
When I travel for work, I stick to a simple routine to stay connected with the team. During a recent trip to Tokyo, I’d start each morning by finding a quiet spot, like a park bench with Wi-Fi or a local cafe. I’d spend about 30 minutes reviewing updates, responding to key messages, and setting priorities for the day. It’s a quick but effective way to stay on top of work without letting travel disrupt my focus.
Dinesh Agarwal
Founder, CEO, RecurPost
